Are Your Meetings MINM or JAM?
by Eileen McDargh
When people come to your meetings,
do they say "this is a meeting I never
miss" (MINM) or do they say
"this is just another meeting." (JAM)
Unproductive meetings gobble up an estimated 20% of corporate payrolls,
throwing away $420 billion a year. American business people engage
in an estimated 11 million meetings every workday. The average American
executive spends 17 hours a week in meetings and more than 6 hours
preparing. At an average salary of $45,000, more than $18,000 per
executive is spent in meetings. Before you call another meeting,
ask yourself:
what's the outcome I want
from this meeting? The more people
know what "deliverables" should come from
the meeting, the more
focus you can bring to the conversations.
is there a more effective
way of getting the results without a
meeting?
who REALLY needs to be
involved?
when is the optimum time to have it and what
time limit shall I set?
Sounds silly, but agendas make a huge difference. And forget 'old
business". Who ever got excited about starting a meeting with
"old business"! If it has relevancy to current situations,
it is not "old"-it is pressing business.
The skills of running an effective meeting can easily be learned.
These skills involve gate keeping (i.e. making sure that one person
does not monopolize the meeting), summarizing the points, calling
for a decisions, establishing protocols, and keeping discussion
on track.
However, there are times when one needs someone else to conduct a
meeting. The more emotion that is connected to a meeting, the more
complex the issues, the more it behooves you to consider using a
facilitator. A wise facilitator creates a setting that makes it
"safe" for people to speak their truth. A facilitator
creates a process around whatever is the desired outcome of the
meeting and can hold people to the task.
When I have been brought in to facilitate, I make it a practice
of interviewing the participants beforehand and creating a composite
of the various "common threads" of concern. In this fashion,
no one person is singled out and the meeting can get down to the
important elements. Likewise, as an external facilitator, I have
no political agenda or job security hanging in the balance. Thus,
it frees me to focus totally on helping the participants reach their
outcome. Time is the most precious commodity we have. Time-wasting
meetings constitute the greatest theft of all. Conduct them well
and judiciously and you'll hear people say, "We've got
to START meeting like this!".
© Eileen McDargh, McDargh Communications. All rights reserved. You may reprint this article so long as it remains intact with the byline and if all links are made live.
Since 1980, Hall of Fame speaker Eileen McDargh has helped Fortune 100 companies as well as individuals create connections that count and conversations that matter. Her latest book is Gifts from the Mountain-Simple Truths for Life's Complexities. Her other books include Talk Ain't
Cheap...It's Priceless and Work for a Living and Still Be Free to Live, one of the first books to address the notion of balance and authentic work. A 59 year-old grandmother, she recently returned from climbing among the highest mountains in the world. Find out more about this compelling
and effective professional speaker and join her free newsletter by visiting http://www.EileenMcDargh.com.
McDargh
Communications
(949) 496-8640
Eileen@EileenMcDargh.com
www.EileenMcDargh.com
© 2008 McDargh Communications, All rights
reserved
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