The Energizer

Resilient Insights for Work & Life

Top 10 Leadership Secrets for Great Meetings

by Eileen McDargh, Chief Energy Officer - Tuesday, October 08, 2013
Featured Image
Ineffective and poorly-run meetings serve as one of the top talent and time wasters. Develop the skill to run a tight, highly-focused meeting with just the right number and kind of people in attendance and your stature as a leader rises.

First, figure out what is the specific outcome of the meeting and start with that as the written objective. Give your meeting a name that even states the "objective". Next, ask yourself who has the greatest information or talent and should be at the meeting. Figure the personnel cost for the meeting. For example, if an employee has an average annual salary of $50,000, the per hour cost for that one person is $96 per hour (this includes salary plus benefits and general company overhead). You can extrapolate other salary costs from this base. Here are other tips to make this meeting move from average to great:

(1) Put a specific time frame on the meeting and start on time. If people show up late, create some fun—but telling—response for tardiness. In one organization, the latecomer has to sing to everyone.

In another, the latecomer buys cokes for everyone. In another, the latecomer is given a scarlet “L” on a tent card.  In Saturn Automotive plant meetings, if the door is closed, you are late and an alarm rings if you try to enter.

(2) Develop good facilitation skills making sure everyone participates and is heard and acknowledged.

(3) Summarize questions, outcomes, actions. Summarize frequently.

(4) Have the names of who should attend on the agenda which is sent out at least 48 hours in advance.

(5) Create a “parking lot” notebook. If an issue is brought up that is not on the agenda but might be addressed at another time, write it down so it can be tackled.

(6) Consider a stand-up meeting.  To move people through quickly, have no chairs in the meeting room. It’s amazing how quickly people can get work done when there is no place to sit.

(7) At the end of the meeting and as a way of staying focused and practicing continuous improvement of meeting management,  tell the group the personnel cost of the meeting.  Ask if the money could have been spent more wisely in another format.

(8) Make sure a summary of the meeting is sent to the participants along with any action items or next steps, a due date, and the person or group to which they are assigned.

(9) To break the meeting routine, you might consider beginning by asking people to come prepared to tell the group about some person whom they want to acknowledge for outstanding service.  Starting off by highlighting positive performance—particularly of unsung employees—is a powerful gesture.

(10) Don’t forget to say thank you.  Time is the only true non-renewable, irreplaceable resource. When people give you their time, they gave you a piece of their lives.

©  The Resiliency Group.  Publication rights granted to all venues so long as article and by-line are reprinted intact and all links are made live.

Share This Post

Like this post? Please share it!


< Back to All Posts

Comments



Eileen McDargh Keynote Speaker Blog Author

About Eileen!

Since beginning her consulting and training practice in 1980, Eileen has become noted for her ability to speak the truth with clarity, wisdom, humor and compassion. Long-standing clients and repeat engagements attest to her commitment to make a difference in minds, hearts and spirits of organizations and individuals. She draws upon practical business know-how, life's experiences and years of consulting to major national and international organizations that have ranged from global pharmaceuticals to the US Armed Forces, from health care associations to religious institutions. Executive Excellence magazine selected her as one of the top 100 thought leaders in leadership and among the top ten consultant providers of leadership development.

View all posts by Eileen


Subscribe to My Blog!


Like My Blog?

Please share it!

Recents Posts


Categories



Archive


Tags

Optimism creativity Sexual Harassment Play resilient leaders Reshaping the Brain ecology U.S.A.A. Listening Marriage Alzheimer's Book Reviews Energizing Intentions Soft Skills Empathy Trust Fun Work Environment Idea Arlington Cemetary coaching Charity St. Patrick's Day Twas The Night Before Christmas Travel waiting Sheryl Sandberg Spirit Energy Climate Change Corporate Culture Exercise USAA Gifts From The Mountain Adaptability Faith preresilience Christmas Speaking employee retention Feedback Multi-tasking Art Kindness cancer Road Trip Laughter Seder Eve Bill Treasurer Energizing Others Politics stuck Content Generation Dogs Humor Leadership Skills Motivating Others Building Resilience Voting Henry VIII Yoga holidays Positive Brain Repatterning Sleeping Spelling Bee Technology Breath Diversity Deloitte earthquakes Communication Social Media Learned Optimism Nursing Mother's Day conscience Loss Leaders Open Doors Book Ownership Boston Marathon teams resiliency e-mail Postive Work Environment Girls Tornadoes in Texas Strangers Hurricane Harvey WASP gratitude John Havlik Sales Survive Animals Human Interaction Stress Persuasion Jewish Napping Married Breathe Your Resiliency GPS Change Humanity goals Honoring Veterans Option B Depression civil discourse employees Hurricane Irma John Blumberg Radical Resiliency customer service Networking Ecotourism resilient organizations Interview Siblings Burnout New Year resolutions The Last Jedi Thanksgiving work life balance Labor Day angels Writing Meetings Family women in leadership Branding Divorce Superbowl servant leadership Education Relationships Back To School Aging Bullying Mark Scharenbroich Children LGBTQ Disrupt Environtment Disruption Sustainability resilience Engaged Workers Vacation Adam Grant Career Advice Memorial Day Happiness Volunteer Walk For Hunger More Fun at Work Talk Ain't Cheap Book Office Celebrations Adventure love Emotional Intelligence Employee Attitude Guns Suddenly Single Women Patriots