Virtual Event Logistics
The first line of agreement is to determine what platform will be used, if a moderator is needed, and how many people will be on the call. Next, all virtual meetings require an advance run through. Lastly, if this is being recorded, we request a copy of the recording. Content is the sole property of The Resiliency Group.
Live Event Logistics
No guess work here. You’ll get an idea of how Eileen creates an environment for you.
Lighting
Eileen prefers full house and full stage lights as much as possible, dimming only the screen for her computer-generated presentation (if such is used). She moves across the stage and occasionally into the audience during her program.
A follow spot is recommended for audiences over 1,000. In all cases, the speaking area requires good lighting.
Audio/Visual
First Choice Microphone:
She brings her own Countryman headset that will fit into an onsite SHURE battery pack.
Second Choice Microphone (or for backup)
Hand-held, cordless microphone
Computer
For PowerPoint presentations, Eileen will bring her Mac and a technician should be on hand to set up whatever equipment you’ll use to show it. The laptop should be on a table on the stage where Eileen can advance the slides.
Music
Loaded into her presentation so she will need an audio feed from her laptop.
A/V Check
Please let Eileen know when she can setup her computer and check that everything works.
Stage Setting
A lectern is not used and should be removed if possible. If it is required for other presentations before or afterwards, please recess it so there is free movement in front of it. If there is a head table on the stage, please ask them to join the audience during her presentation.
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Please set up stairs without arm rails against the center of the stage. Eileen may move among the audience depending upon the size of the audience and if a camera can follow her.
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Audience seating—set up the room to give members both freedom of movement, ability to see each other as well as the stage and if they need to leave the room in case of emergency.
Eileen will also come in early and work with you and or the hotel crew on room setup, lighting, and A/V checks. Thanks so much for attending to these important, not-so-small details!
Miscelleanous
Introduction
Eileen will provide you with a fully customized introduction before the event.
Handouts
Once finalized, depending upon the program, a master handout will be provided for the meeting planner to duplicate.
Other materials
Groups often buy Eileen’s books or resource materials as a gift to audience members. In some cases, these materials can be personalized for the specific audience. Contact her for more details.
Lodging
Most of the time, at least one overnight stay is required. Please arrange a non-smoking room and provide Eileen with the address and reservation confirmation number.
Watch Eileen in Action!
